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TIME & PLACE:
Meeting September 18, 2002 at 7:00 PM at Canterbury Town Hall
ATTENDANCE:
Kent Ruesswick, Chairman
Beth Blair
Kevin Bragg – Historical District Commission
Mike Capone – Selectmen representative
Charlie Cook
Bob Fife
Gordon Jackson
Ken Jordan
Ginger LaPlante – Historical District Commission
Billie Richert
Jeremy Slayton
Ted West
MINUTES:
The Chairman opened the meeting by introducing Heidi Hutchinson
of the Canterbury Recycling Center Committee (RCC). Heidi distributed
(see attached copy) and presented to the Committee members the
RCC’s building needs document. Priority and most urgent needs
include running water and roof repairs to the main building. Heidi
explained that running water is needed for sanitary reasons as
well as for medical aid. She described the types of potentially
hazardous materials handled by the operators, including glass,
fluorescent bulbs, paint, etc. and how these items can cause severe
eye injury. Running water would be used to flush/cleanse foreign
objects from an operator’s eye. Roof repairs are needed to
prevent water leakage from the elements. Heidi also noted another
recycling center item requiring attention is the paper and cardboard
recycling bin. This 50’ foot roll-off bin needs a cement
pad to stabilize it and the retaining wall needs to be fixed.
Heidi reviewed with the Committee other items in the RCC’s
building needs document requiring consideration that will provide
the Town’s residents with better and expanded service as
the Town’s population increases.
At the end of Heidi’s presentation, Gordon asked about the
location of the recycling center for expansion needs. Heidi indicated
she was not certain about the future location, as final decision
had not been reached on the landfill capping. Also, the surrounding
wet lands limited physical expansion of the existing site.
Jeremy asked about sorting Construction and Demolition (C&D)
items. Heidi explained that everything could be put in one 30
yard roll-off container.
Heidi explained to the Committee the possibility the State might
close all burn pits. If this happens the recycling center needs
a chipper if it is to continue accepting tree limbs and brush.
There is also the possibility of establishing a permanent hazardous
waste collection site at the recycling center. Heidi said that
the Town could go in with other towns once a year to collect hazardous
materials, but the last time this was done, the Town lost a lot
of money. A 12’ X 12’ separate building is needed for
this and there are many regulations requiring compliance.
Ted and Charlie raised the question of needing more personnel
to handle increased and expanded recycling needs.
Kent asked Mike about where they were on monitoring the well sites
and if the Town is required to cap these sites. Recycling center
might have to move if wells are capped.
Mike said he would ask Frank for an update on this item for the
Committee’s next meeting. Currently there is $39,000 in the
Capital Reserve Fund to purchase and operate the Transfer Station,
including the capping of wells. Mike then explained to Heidi the
process she must follow in presenting the items at the next Town
meeting.
Discussion ensued on the existing recycling center’s roof.
Mike indicated there was a $1,000 line item budgeted for maintenance.
Heidi said she would obtain three (3) quotes to repair roof.
Kent asked about the Salt Shed and Ted wanted to know if the loader
stayed inside the shed. Heidi explained the Salt Shed was ok.
Kent then asked if it made sense to look at a bathroom for the
recycling center. Charlie suggested buying portable eye-wash stations
and store inside so they do not freeze.
Heidi also explained to the Committee that the RCC would like
a consultant to review the existing traffic flow for improvements.
Kevin then asked if Sheerr McCrystal Palson (SMP) (architectural
firm working on City Hall’s plans) could look at recycling
land to determine a general plan.
Kent stated that the roof needed to be repaired this year and
asked Heidi if she wanted the Building Needs Committee to design
the recycling area or should Heidi and her committee do it themselves.
Charlie suggested having the Recycling Committee prepare the design
and then present to the Building Needs Committee. Kent indicated
that SMP is most likely not a ‘dump’ expert and that
since Heidi has spoken with others having experience with this,
she should pursue obtaining a consultant to help with the recycling
center design. Heidi will prepare a budget for items needed for
the recycling center and present to the Town.
Beth and Jeremy both expressed the desire to have the Town’s
overall building needs plan to encompass the recycling center,
even if the final plans for the recycling center are not complete.
Kent thanked Heidi for her presentation and Heidi reiterated that
she would obtain the quotes for the roof repairs; prepare a budget
for recycling center improvements for presentation to the Town;
and hire a consultant to assist with the design of the recycling
center.
Kent then presented an update on the Town’s offer to purchase
Robinson’s property. Mr. Robinson is presenting his plan
to the Zoning Board tomorrow night to allow him to have a business
and a barn on his property.
Kent read to the Committee the SMP proposal to produce a construction
document package (see attached document) for the Town Hall addition.
Committee members discussed the importance of having a set of
detailed design plans for Town Hall that can then be put out for
bid. Mike reviewed with the Committee the funds available for
the Town Hall addition. Mike also suggested that the Land State
Heritage Investment Program (LSHIP) allocates funds to various
projects by matching existing Towns’ funds. Kevin volunteered
to pursue this as an option.
The Chairman then asked the Committee to vote on having Kevin
proceed and on accepting the SMP proposal. The Committee members
were in favor of both actions.
Kent notified the Committee members that he would be on vacation
from October 1 through the 12th. He stated that the
Canterbury Historic District Commission is meeting at 7:00 p.m.
on September 25th to discuss Mr. Robinson’s barn.
The meeting was adjourned at 8:15 p.m.
NEXT MEETING:
October 16, 2002 at the Sam Lake House
ATTACHED DOCUMENTS:
Canterbury Recycling Center Information for Building Needs
Committee, dated September 18, 2002
Sheerr McCrystal Palson Proposal to Produce Construction Document
Package, dated September 10, 2002
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