TIME & PLACE:

Meeting December 26, 2002 at 7:00 PM at the Sam Lake House

ATTENDANCE:

Kent Ruesswick, Chairman

Beth Blair
Kevin Bragg – Historical District Commission
Mike Capone – Selectmen representative
Charlie Cook
Gordon Jackson
Billie Richert
Jeremy Slayton


MINUTES:

Chairman called the meeting to order at 7:00 p.m. by stating that Steve Atherton of Cobb Hill Construction (CHC) should have numbers by Friday or next Monday. The committee then discussed and agreed to the following meeting dates:

January 2, 2003 – Thursday – Discuss numbers from CHC
January 9, 2003 – Thursday – Meet with library and department heads
January 15, 2003 – Wednesday – General meeting for committee members
January 23, 2003 – Thursday – Public Hearing at Sam Lake House

Kent will try to have Eric Palson (Sheerr McCrystal Palson) attend the January 2, 2003 meeting.

Kent then discussed the creation of two internal sections or groups to prepare for the public hearing. The first group will address the current needs of Canterbury; the second group will address the future and where we are going; that is, what buildings, etc. included in the proposed project. There was some discussion on the intent of these two groups and the approach used.

The individuals participating in these two groups are:

GROUP 1 – Current Needs
Charlie Cook Jeremy Slayton
Beth Blair Bob Fife

Group 2 – Future Needs
Gordon Jackson Ken Jordan Kevin Bragg
Ted West Ginger LaPlante

The Chairman will participate in both groups.

Kent stated he did get a name for checking on heat in Town Hall.

Beth then read the public notice that is going out announcing the public hearing scheduled for January 23. There was then discussion about the wording to be included in notice such as whether to include bonding amount/budgeted numbers (no), and the description of site plans that are posted at the Sam Lake building and the library (refer to as latest revision of proposed site plans). There was also some discussion concerning the person(s) moderating the actual presentation on the 23^rd. It was decided the committee will be responsible for presenting and will assign a member to moderate.

Mike reminded the committee the need to provide selectmen with numbers and that the public notice can’t really say proposed budgeted numbers.

Gordon asked if the committee was going to say (during the public hearing) lowest interest rates are available this year to issue bond; increase in _ % can impact town; that is, as cost of money increases, cost to town increases.

Mike indicated he could discuss impact and can work on this when he knows numbers. Mike then reviewed the process of bond issuance and associated bank and attorney fees. Bank bond fee is $6,000 per million up to a maximum of $15,000. Attorney fees run between $1500 and $2000.

Topic of additional fundraising, if needed, for the proposed project was then discussed.

Kent then asked Mike if he would make presentation to selectmen. Mike said maybe on the 20^th; if we have numbers on the 2^nd, I can have preliminary discussion with Frank on 6^th; send Jim information to see what we can do.

Kevin asked if Kent could pass numbers on if he gets them tomorrow. Kent replied yes, but most likely numbers would come on Monday. Kent indicated to Jeremy to keep numbers within committee and HDC representatives.

The Chairman adjourned the meeting at 8:10 p.m.

NEXT MEETING:

7:00 p.m., Thursday, January 2, 2003 at the Sam Lake Building.